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To help your accountant prepare for your year end tax submission, take a look at the information HMRC will require below.

Files and records depicting year end accounts

If your records are not produced using software:

  1. Where you use online banking, please download your bank statements for the whole year as a .qif, .csv or .ofx file and e-mail them to us. If you need help please call. If you cannot do this, let us have the paper versions. 
  2. Your paying in books and cheque books for the year.
  3. Credit card statements for the year if used for the business.
  4. Your sales Invoices or list of takings for the whole year.
  5. Your invoices for your expenses.
  6. Please email us any accounting spreadsheets you may have prepared.
  7. A note of cash and unbanked cheques at the year end.
  8. Value of stock held (if applicable) valued at the cost to you. For a farmers stock sheet please click here.
  9. If you are VAT registered please let us have copies of your VAT returns for the year and your workings.
  10. Amounts owed by you to suppliers.*
  11. Amounts owed to you by your customers.*
  12. Details of any work partly completed at the year end but not invoiced until after that date. This should be valued to include cost of materials, direct wages and a percentage of the business overheads.
  13. If you have a PayPal account, please ensure that you provide monthly transaction reports for the year and the balance of your PayPal account at your year end.
  14. If you have purchased a vehicle within the last 12 months please ensure you supply us with the make, model and CO2 emissions.
  15. Completion statements for any properties purchased in the year.
  16. Any loan/HP or lease agreements entered into during the year.

*(Please note where you are VAT registered the VAT should be shown separately for items 10 and 11).

To download a PDF version of this checklist, please click here.

If your records are produced using software:

  1.  Please send us a back up of your software. you can use your openspace account to do this securely. If you are using cloud software please send us an email to tell us it is ready.
  2. Please download a bank statement for all accounts at the year-end showing the closing balance as a .qif, .csv or .ofx file and e-mail it to us. If you need help please call.
  3. If you use one, a credit card statement at the year end.
  4. A note of cash and unbanked cheques at the year end.
  5. Value of stock held (if applicable) valued at the cost to you. For a farmers stock sheet please download one here.
  6. Details of any work partly completed at the year end but not invoiced until after that date. This should be valued to include cost of materials, direct wages and a percentage of the business overheads.
  7. If you have a PayPal account, please ensure that you provide you balance at the year end. If the transactions are not on the software please provide summaries for the whole year.
  8. If you have purchased a vehicle within the last 12 months please ensure you supply us with the make, model and CO2 emissions.
  9. Completion statements for any properties purchased in the year.
  10. Any loan/HP or lease agreements entered into during the year.

To download a PDF version of this checklist, please click here.

If you have any questions regarding your year end tax records, get in contact.

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